Terms & Conditions

MyProfy is a free online platform that lets registered users:

• Create, edit, duplicate and delete resumes using professional templates, accent colours and an optional profile photo.
• Write content with formatted text (bullet points, paragraphs and links) and see a live preview while editing.
• Publish a resume as a PDF available through a private, hard-to-guess public link and QR code.
• Create business cards linked to a published resume and download them as an image or PDF.
• Use AI-powered "Tailor to a job" suggestions to create a separate, private tailored copy of a resume.

We may add, change or remove features at any time to improve the Platform.

• To use utilize any feature, you must create an account.

You agree to:

• Provide accurate and updated information.
• Keep your login credentials confidential and not share your account.
• Notify us promptly of any unauthorised access to your account.
• Be responsible for all activity carried out through your account.
• Be legally permitted to use the Platform in your jurisdiction.

For your security, you are signed out automatically after a period of inactivity.

You retain full ownership of the information, text and photographs you add to the Platform ("User Content").

You confirm that:

• Your User Content is truthful and does not misrepresent your qualifications or experience.
• You have the right to use any photograph or material you upload.
• You do not include another person's personal information (for example, references) without their permission.
• Your User Content does not infringe the rights of others or break any applicable law.

You grant us a limited licence to store, process, display and convert your User Content solely to provide the Platform to you, including generating PDFs, QR codes and business cards you request.

Resumes are private by default. When you choose to publish, you agree that the resume PDF, including any photo, can be viewed and downloaded by anyone who has the link or scans the QR code.

• Re-publishing replaces the PDF behind the same link, so existing QR codes open your latest version.
• Anyone who has received your link may have saved or shared a copy; we cannot recall copies made by others.
• Deleting a resume removes its published PDF, public link and linked business card from the Platform.
• Review your content carefully before publishing.

The "Tailor to a job" feature sends the selected resume and the job description you provide to an AI model to generate suggested edits. The result is saved as a new private copy; your original resume is not changed.

• AI output may be inaccurate, incomplete or unsuitable. You must review and correct it before publishing or using it.
• You are solely responsible for ensuring the final resume truthfully reflects your experience.
• Do not include confidential or sensitive information in job descriptions that you are not permitted to share.

Accounts have limits on the number of resumes and AI tailoring requests. Your current usage is shown on your dashboard.

• Each "Suggest edits" request counts towards your AI tailoring limit, and deleting a tailored resume does not restore that count.
• We may adjust limits for any account to protect the Platform and ensure fair use.

We collect only the information needed to run the Platform: your account email, sign-in details, the profile and resume content you enter, photos you upload, and basic usage counts (such as resumes created and AI tailoring requests).

We store your data securely and only you can access your unpublished resumes, photos and business cards. Only the resume PDFs you publish are publicly accessible.

We do not sell your personal data and do not use advertising or tracking cookies. Information required to keep you signed in is stored in your browser.

You can edit or delete your resumes, photos and business cards from your dashboard at any time. Deleted content is removed from the Platform, including its published PDF and public link.

You may sign up or sign in with your Google account. When you do, Google shares only basic profile information with MyProfy, with your permission:

• Your email address.
• Your name.
• Your Google profile picture (if available).

How we use Google user data:

• To create your account, verify your identity and sign you in securely.
• To show your name and email in your account and pre-fill your profile.
• We do not access your Gmail, Google Drive, contacts, calendar or any other Google service.

How we protect and share Google user data:

• We never sell Google user data or use it for advertising.
• We do not share Google user data with third parties, except service providers that host and secure the Platform, or where required by law.
• We do not use Google user data to train AI models.
• Google user data is stored securely and is accessible only to you and to authorised administrators for account support and security.

MyProfy's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

You can remove MyProfy's access to your Google account at any time from your Google Account settings at https://myaccount.google.com/permissions. You may also request deletion of your account and its associated data by emailing support@myprofy.link.

You must not:

• Create false, misleading or impersonating resumes or business cards.
• Upload unlawful, offensive, discriminatory or infringing content.
• Attempt to access other users' data or bypass security, limits or access controls.
• Use bots, scraping or automated means to misuse the Platform or its AI features.
• Disrupt, overload or reverse engineer the Platform.

The MyProfy name, logo, templates, designs and software are owned by MyProfy and protected by intellectual property laws. You may use the templates to create resumes and business cards for your own personal and professional use, but you may not copy, resell or redistribute them.

The Platform relies on third-party providers, such as Google sign-in, hosting and AI model providers. Your use of those services may also be subject to their own terms.

We may suspend or delete accounts that breach these Terms, create security risks or misuse the Platform. You may stop using the Platform at any time and delete your resumes from your dashboard.

MyProfy is a tool to help you present your profile. We do not guarantee interviews, job offers or any employment outcome.

The Platform is provided "as is" and "as available". We do not guarantee that it will be uninterrupted, error-free or that content will never be lost. Please keep your own copies of important information.

To the maximum extent permitted by applicable law, MyProfy will not be liable for indirect, incidental, consequential or special losses, or loss of data, opportunities or profits, arising from your use of the Platform.

Nothing in these Terms excludes or limits liability that cannot legally be excluded or limited under applicable law.

We may update these Terms from time to time. The "Last updated" date shows the latest version. Continued use of the Platform after changes take effect means you accept the updated Terms, subject to applicable law.

These Terms are governed by applicable law and apply worldwide, wherever MyProfy is accessed from. Any disputes will be resolved under applicable law, in courts or tribunals of competent jurisdiction.

For questions about these Terms, or to request deletion of your account and its associated data, write to us at support@myprofy.link.